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Job title: People & Operations Assistant
Type: Part-time
Job Summary:
The P&O Assistant works closely with management to support the daily operations of the office and assist with administrative, human resources, marketing, and operational functions. This role requires a highly organized, detail-oriented individual who can effectively manage multiple priorities while maintaining professionalism and confidentiality.
Job Duties:
[Office Administration]
- Maintain a professional, organized, and welcoming office environment
- Assist with office procedures, policies, and day-to-day operations
- Answer and direct phone calls, emails, and general inquiries
[Document Management]
- Prepare, copy, scan, and file documents
- Maintain accurate electronic and physical filing systems
- Organize and store company records while ensuring confidentiality
- Assist in preparing reports, presentations, and correspondence
[Supplies & Facilities Management]
- Monitor inventory and order office supplies and equipment
- Coordinate with vendors, service providers, and building management
- Assist with maintaining office equipment and workplace organization
- Support office safety and facility-related initiatives
[Data Entry & Reporting]
- Enter, update, and maintain company data and records
- Manage databases and ensure information accuracy
- Assist with report generation, data tracking, and basic analysis
[Employee Support]
- Respond to employee requests and administrative inquiries
- Assist with employee engagement activities and company events
[Marketing & Media Support]
- Assist with creating and editing marketing materials
- Create, edit, and organize photo and video content for company communications
- Produce event recap videos
- Maintain digital media files and content libraries
[Operations Support]
- Assist management with operational projects and administrative initiatives
- Track project deadlines and follow up on assigned tasks
- Maintain confidentiality regarding company and employee information
[Transportation and Errand Support]
- Assist with transporting office supplies, equipment, and materials as needed
- Provide support for company events and operational activities requiring local travel
Skills:
- Strong verbal and written communication skills
- Excellent organizational and time management skills
- Ability to prioritize and manage multiple tasks simultaneously
- Strong attention to detail and accuracy
- Ability to work independently and collaboratively in a team environment
- Ability to maintain confidentiality regarding company and employee information
- Proficiency in Google Workspace and Microsoft Office Suite, and Adobe Photoshop
- Basic video editing skills using Canva, CapCut, or similar software
- Photography, videography, and graphic design skills (preferred)
Requirements:
- 1–3 years of administrative, office management, or operations experience preferred
- Bilingual in English/Korean required
- Spanish or Japanese preferred
- Valid driver's license and reliable transportation
- Ability to travel locally for company errands, meetings, and events
- Experience coordinating company events and functions preferred
- U.S. work authorization required
- New employees to Spigen Inc, will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
Work Hours:
- 8 AM – 4 PM
- Monday – Friday
Benefits:
- Insurance: Medical, Dental, Vision, and Life
- 401(k) plan up to 6% (eligible after 1 year of employment)
- Paid Sick Leave: 5 days + α (depending on years of employment)
- Lunch provided
- Etc.
